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AI knowledge base for your business Your company knowledge. Answers with sources.

Make handbooks, policies and project documents searchable across your team. Ask questions in everyday language and check the sources behind the answer.

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PDFDOCXXLSXCSVTXTPNGMP4URL + many more

// Knowledge bases (RAG)

From file to retrievable company knowledge

Transform how you interact with your files and discover new ways to extract and process information — in five automatic steps.

INDEX

// Ask a question

// Sources of the answer

  1. [1] Working hours & leave Passage 8 0.88
  2. [2] Works agreement Passage 11 0.85
  3. [3] Onboarding handbook Passage 2 0.81

Each drawer is a document, each index card a passage. For the question, the three drawers holding the closest passages slide out, and each card found rises the higher the closer it comes to the question (cosine similarity). That is exactly how Mindverse backs every answer with its sources.

  1. 01 Upload Files & URL scraping In the figure: the inbox tray of new cards on top of the cabinet
  2. 02 Chunks Editable sections In the figure: one index card per passage, one drawer per document
  3. 03 Vector index Captured semantically In the figure: 144 cards, each with its meaning vector
  4. 04 Semantic search Meaning, not keywords In the figure: the drawers holding the closest cards slide out
  5. 05 Answer With source citation In the figure: the raised cards — sources [1] to [3]

Indexed automatically · Searchable semantically · Every answer with its source

// All formats

Upload PDFs, Word documents, Excel files, videos, CSV, and URLs

Upload various formats such as texts, images, PDFs, Word documents, Excel files, videos, and CSV files — or capture entire websites via URL scraping — and store everything securely in your Mindverse environment. Get more detailed information and new perspectives from your files.

  • URL scraping: websites and intranets as knowledge sources
  • Folder structure with sharing scopes for teams
  • Even large data volumes — via bulk processing
Explore bulk processing
Knowledge base DE-Hosting

Wissensdatenbank

Unternehmenswissen

1.284 Dokumente

Produkthandbuch-2025.pdf

PDF · 214 Seiten · vor 2 Std

Indexiert

Vertriebsleitfaden.docx

DOCX · 36 Seiten · vor 1 Tag

Indexiert

intranet.firma.de

Website · 128 Unterseiten

74 %
Semantische Suche mit Quellenangabe… ⌘K

// Chat with documents

Have dynamic conversations with your documents

Have summaries, interpretations, or relevant excerpts presented to you. Minimize the time you spend searching documents — the AI does the work for you and backs every statement with the exact passage it came from.

  • Questions in everyday language — answers with source citations
  • Summarize, compare, and interpret in chat
  • Saved history for every document
Explore AI analysis
Chat with documents DE-Hosting
Fasse den Quartalsbericht zusammen und erstelle daraus eine Präsentation.
Quelle: Q3-Bericht.pdf Folien erstellt ✓

// Capabilities

Data management and analysis in one platform

Knowledge bases are the foundation of the entire suite: they feed your AI chat, your assistants, and your workflows with verified company knowledge.

01

Semantic search with citations

Ask questions in everyday language — the AI finds the relevant passages and backs every answer with its source.

02

URL scraping for web content

Capture websites, intranets, and help centers via URL — the content flows straight into your knowledge base.

03

Editable chunks

Every indexed section stays visible and correctable. You keep full control over your knowledge.

04

Folders & sharing scopes

Organize knowledge and share it deliberately: private, team, or company-wide — with role-based access.

05

Every interaction is saved.

Track the progress of a document over time and return to earlier conversations whenever you need them.

06

GDPR-compliant hosting

Your documents are processed exclusively on servers in Germany — encrypted and audit-proof.

More on security

Your knowledge works everywhere: in AI Chat, in tailor-made assistants, in automated workflows, and in texts with citations.

// Your next step

Test an AI knowledge base with your own documents

Start with one handbook and questions your team answers every week.

  1. 01

    Choose a source

    Upload a current document and decide who should have access.

  2. 02

    Ask real questions

    Compare the answer and cited passage with the original document.

  3. 03

    Check the limits

    Test missing and conflicting information too. Have the responsible team review the answers.

Test with your first document Compare plans and credits

7-day trial · 200 credits · no credit card required

// FAQ

Frequently asked questions about documents and files with AI

What is an AI-powered solution for documents and files?
An AI-powered solution can analyze and structure documents and extract relevant information to make processes more efficient. In Mindverse Studio your files become searchable knowledge bases with source citations.
How does AI process files?
The AI analyzes content using modern algorithms to interpret data, recognize keywords, and perform complex tasks such as translations or summaries. Your documents are split into sections (chunks), indexed as vectors, and made searchable via semantic search.
What are the benefits of a document management solution?
A document management system helps you organize files centrally, access them faster, and simplify daily work — with folders, sharing scopes, and a saved interaction history.
Is it safe to use AI tools for sensitive files?
Modern AI solutions rely on encryption and strict security standards to protect your data. Mindverse processes your documents in a GDPR-compliant way on servers in Germany — see our security page for details.
Can AI tools be used in small companies as well?
Yes. AI tools are scalable and can be adapted to the needs of small companies to optimize processes — from a three-person team to an enterprise group.
Do I need technical knowledge to use AI tools?
Most AI tools are designed to be user-friendly and require no deep technical understanding. In Mindverse you simply upload files or paste a URL — the platform does the rest.
What does AI for document processes cost?
Costs depend on the solution and the scope of use. You can try Mindverse Studio free for 7 days — all plans are listed on the pricing page.
Can AI read handwritten documents?
Yes. With technologies like OCR (optical character recognition), many AI tools can digitize and process handwritten text — in Mindverse this is part of AI Analysis.
How long does it take to integrate an AI solution into a company?
That depends on the complexity of the solution. Many AI tools can be set up within hours or days — Mindverse Studio is available instantly as self-service.
Why should I use AI for document and file management?
AI reduces manual tasks, saves time, and minimizes errors. Your team can focus on strategic work — while answers from your company knowledge are available at any time, always with source citations.

// Get started

Get started today and discover how Mindverse can revolutionize the way you work with documents.

Try free for 7 days — GDPR-compliant, hosted in Germany, no credit card required.

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GDPR-COMPLIANT · SERVERS IN GERMANY · SOC 2-ORIENTED PROCESSES